We’re a small company with a brilliant, supportive, hard working team needing a skill assistant 2. Production Assistants will be tasked with Film and Television Physical/Remotely Production Assistant position. The successful candidate will be a collaborative team member with a friendly attitude and determined work ethic. We need someone exceptionally well-organized and able to effectively multi-task & prioritize, taking initiative wherever possible and budgeting time for special projects. The ideal candidate will demonstrate a proactive ability to anticipate needs and react efficiently and calmly in the face of changes.
Manages the calendars and appointments for Physical Production Department
Schedules a high volume of internal and external meetings, via live, video conference, and conference calls.
Prepares materials for internal and external meetings – agendas, prep sheets with information on credits etc.
Maintains and organizes a project database for Physical Production Department
Sorts and files all relevant project materials-notes, drafts, budgets, schedules, call sheets, crew lists, wrap reports —on the server to be easily Updates and maintains a contact database for Physical Production Department
Tracks expiration dates of legal contracts
Prepares monthly expense reports for Production Department
Schedules and manages project and festival travel for Production Department
Works directly with the directors, writers, producers, and postproduction teams on projects in development and/or filming in various capacities as necessary
Liaises with Ubisoft IT and UFT’s Office Manager to make sure that the Film and Television group’s technical, supply and space needs are met
Coordinates S.I.P. (Strategic Inflection Point) Meetings for all projects (similar to Greenlight meetings)
Manages special research projects for all departments on an as-needed basis, regarding but not limited to case studies on production companies and studios, Budget comparisons, Tax incentive comparisons, crew credits and production trends
Maintains an excel spreadsheet of current production trends that could be utilized by UFT’s slate
Tracks emerging filmmakers practices and Below the Line Crew that may be of interest for current projects
Engages and creates relationships with the entertainment industry assistant network, providing useful intel on potential creative or financial partners
Works with the Manager of Physical Production to keep the Production handbook up to date.
Attends meetings as needed to take notes to then communicate action items
WHAT YOU'LL BRING
Good communication skills, both written and verbal
Detail-oriented and excellent organizational skills
Experience with the Microsoft